A conference is a great way to meet people with common interest and share innovative ideas in the respective field. As necessary it is to book the best venue, manage participants list, prepare the best; it is equally crucial to facilitate the best technology for the event.
Here are three tips to elevate the Audiences experience in a conference:
1.Get a Sound System with DSP technology
DSP technology is the new gem in the audio world. Audibility often becomes an issue during conferences, especially when it is hosted in an open or large platform. Digital Signal Processing Technology eliminates the speed variations, sound distortions and noise/hiss issues, created by analogue users. Speakers, like the QSC K series, come with extensive DSP features like DMT (Directivity Matched Transition), Intrinsic Correction, Guardrail and low-frequency management. While the DMT feature helps in eliminating dead or hot frequency zones, Intrinsic correction enables the speakers to sound well across the whole sound field. The guardrail protects the amplifier from unnatural and destructive clippings, while the DEEP feature manages the low-frequency transients without degrading the underlying signal.
2.Bedazzle your audiences with a high Lumen Projector
A good projector comes with more than 1 billion colours, offering a stunning picture during the presentation. Most people nowadays are switching to LED screen TV, but it can’t replace the large screen size of a projector. However, working with projectors becomes hard in the presence of bright light. Using a projector with more than 2000 lumens and a good screen can resolve the issues.
To create the best ambience to run a projector, organisations have to use a good projector like Sony 10000L and Christie 14000L. To achieve a mesmerising crystal clear image, ask your technician to combine it with a high gain screen and a sharp projector screen that rejects ambient light.
3.Grab the attention of your audiences through a laser pointer
It becomes quite impossible to reach everyone in an open space conference. The issue can simply be resolved through a laser pointer. The powerful laser beam light captures the attention of the audience while cutting through the dark ambience of the conference room. Using a laser pointer makes it convenient for the presenter to interact with audiences and point the screen without moving around too much.
While hosting a conference always go for a laser pointer with high power as it helps in point the slides even from the last row. Also, go for a pointer that emanates green or blue laser as they grab more attention and doesn’t hurt the eyes
To execute a memorable conference, it’s crucial to hire professions from a well-renowned firm like Toronto Audio Visual Rentals that has unmatched service record since its inception.
Organizing a business conference opens multiple doors of networking for future collaborations. However, it takes a lot of careful planning and corrections to make it successful. However, organizers get panic under the pressure of perfection. The truth is it is always doable provided you take care of the followings:
Focus On One End-Goal
Whether you are launching a new product or raising money for a cause, make sure to fixate to one specific topic. It will help you pay more attention to your target audience, select the right keynote speaker and plan more attentively. Keeping your mind occupied in multiple end-goals can result in counterproductivity.
Setting Up the Budget Is Essential
Every decision you make about the conference should revolve within the budget limit. Assign a budget for each task like searching the location, hiring the keynote speaker, booking an AV company, etc. Some additional expense is also expected aside from the real budget. So be prepared for that as well.
Set the Guest List Carefully
Prepare a list of people who are most likely to get some benefits out of this conference. Otherwise, you will only be wasting your money. For example- If you are launching a beauty product, then you should invite influential beauty therapists, cosmetologists and anyone having relevance to the product.
Establish a Connection with Vendors Before the Invitation
It will appear rude and unprofessional if you invite your guests a week before the event. Give some additional time to establish a connection with your first-time guests. Your invitation should appear genuine and not like you are trying to fill the space.
Your Keynote Speaker is The Best Marketing Tool
Most of your guests will come specially to hear the keynote speaker, so choose wisely. Hire your keynote speaker considering the demography of your guests. Book your keynote at least a month before the conference. It would give them enough time to work on their speech and prepare for specific topics.
AV & Technicians are the Lifeblood of Your Conference
What your attendees see and hear is crucial. Crisp audio, opulent lighting and alluring visuals have an active role in deciding the outcome of your conference. All your effort will go in vain if you encounter a technical glitch. That’s why it’s crucial to hire a professional AV team and rent the right equipment.
If you want a professional to handle your next big conference keeping the above-mentioned tips in mind, drop a message to the team of Toronto Audio Visual Rentals today!