If you revisit your memory lane to ask yourself what could be the best parts of a gala dinner you remember till date, you will find the answers to be exactly as per the wow factors mentioned below. Here are the top five factors to consider for sure.
1. Selection of Venue:
Toronto has a number of high-end options for hosting similar important functions – all you need to do is to make the right choice of venue to create the required impact on your audience. Your venue creates the first impression in the minds of your audience and they perceive the entire event with the notions and expectations they have created.
2. Choice of Theme:
The theme should go hand-in-hand with your venue and should clearly reflect the objective behind the event. Apart from decoration, the upright blend of lights and sounds with other attractive effects set the thematic tone of the event. Usually, people make mistakes while selecting themes by ignoring some crucial elements such as type of truss, the quality of screens, the level of sound and the other technical nitigrities at the event. Only an expert event manager can address these needs easily on a quick note.
3. Type of entertainment Gala nights
No gala dinner night is complete without entertainment. On the other hand, no two gala nights should have the same formula of entertainment either. It purely depends upon the audience size and choice. For instance, if you’re holding a formal event for less than 50 people, your audience will definitely not expect to watch a rave dance in between whereas if you are planning a batch get-together, then dance surely enhance the mood. So, be extra cautious while finalizing this section, as it may make or break the mood of your audience instantly.
4. Options to tackle their taste buds:
It goes without saying that food and drinks do help in creating permanent memories for any party or event in our mind. However, you need to choose any one option between two available like a buffet-style dinner or a plated meal, only light refreshments or a complete margarita station, and so on. In this regard, it is advisable to hire an expert who can take care of your delegates’ appetite without requiring your intervention. Make sure that all the guests feel the warmth and the hospitality from your end.
5. After-Dinner Surprise:
As it’s all about creating eyebrow-raising moments, you should try to make it count even after the dinner is over. One of the easiest ways to do that is by offering goodbye gifts. Give them a small portable gift during their exit which will act as a constant reminder of your wonderful event again and again. Another option is to plan a surprise performance by some celebrity or well-known group to leave the smiles intact on your audience face while they leave.
If you want to give your gala dinner such wow factors, consider Toronto Audio Visual Rentals as your ideal helping hand. We can turn your gala dinner from ordinary to extraordinary while keeping your guests engaged and amazed all night.
It is no wonder why people seek wedding planners taking into consideration the degree of effective planning it demands for its flawless execution. If you can plan a wedding, you can handle any other event challenging your event management skill. So, how to do that? Here are some tips for you.
Filter-out Problematic Dates
Events like charity walks, concerts, national holidays, including upcoming local events, can cause traffic issues and the availability of hotel rooms. Make sure to rule out these dates while fixing the wedding date. Besides, bad weather and challenging climates can cause trouble for your guests. So check the weather forecasting of the region as well. Try to avoid a tent wedding in hot summer and make sure to clear out bug infestations before your guests arrive.
References Might Help
Start with your most trustworthy vendor whom you know for a long time. Your photographer can suggest you the best florist or your reception manager can point you towards the best band.
Lighten Your List
Trimming down your guest list will lift off some weight from your budget. Since wining and dining alone will cost you half of your budget, even cutting down ten guests from the venue will save you around $1000. While signing your contract, make sure you are not liable to serve your crew with the same food as your guests. Lobsters or caviar-topped canapés are not the only definitions of a hearty meal at a wedding. You can choose a less expensive yet elegant & hearty meal for crewmembers. Make sure to inform the caterer a few days before the wedding to avoid any last-minute confusion.
Hire a childcare service
You can limit your wedding to adults, but it might be impossible if some of your immediate family members have kids. Although managing kids at a wedding seem quite challenging, hiring a childcare service can save you from a lot of troubles. You can ask your childcare agency to attend kids at the hotel or the home of a family member.
Pay equal importance to the technical part
From lighting to audio to visual – the technical team is the glue that holds your event in the proper place. A single technical glitch can ruin a crucial moment in your life. It would help if you utilized a decent amount of your wedding budget for hiring the best technical team.
If you want to deliver success to your client’s wedding, let the experienced team of Toronto Audio Visual Rentals help you.