Projector rental guide

A Projector rental guide does not go through the same set of conditions that it faces on indoor events as compared to outdoor events. Outdoor projections need to be brighter and wider than the indoor projections. However, there are many factors to consider before hiring projectors on rent in Toronto such as,


If you want to hire projectors on rent in Toronto for a large venue, consider the ones over 7000 Lumens. You can even consider hiring 12,000 or 15,000-lumen projectors for better brightness. On the other hand, 1000 to 1,200-lumen brightness is enough for small rooms. Not to forget, the lumen intensity decides the type of projector screens on rent you’ll need next.


Change of environmental lights can affect the smooth appearance of objects at outdoor events. Therefore, instead of a conventional system, it is better to go for a projector having Dynamic Light Control system. Usually, outdoor projectors have dynamic light control for 10,000:1 contrast.


This ratio decides the relative shape of an image coming out of a projector on the screen. It is a ratio of width to height. A 16:9 video will be a rectangular shape type while a 4:3 video will be a square one. For wide-screen outdoor projection, go for a 4:3 or a 16:9 aspect ratio projector. It is also advisable to design your slide decks at 16:9 instead of 4:3 to better fit the widescreen dimension.


To get a clear view, turn off as many lights as possible to keep the projection area unaffected by ambient lights. In addition to controlling the external conditions, choose a suitable projector depending on your screen area. Also get right size projector screens on rent. For instance, for a 9×5 ft screen projection area, you would require a projector of lumen capacity 1500 min but 2300 lumens would be a more ideal fit. Similarly, for a 40×22.5 ft. screen, the minimum, and maximum lumens capacity would be 5500 and 12000 respectively.


Outdoor projectors need to breathe fresh air to keep their housing cool. That happens through filters. If the filters are clogged or are in a non-operable condition, chances are there that it may malfunction during the middle of the event because of overheating. Hence, before hiring projectors on rent in Toronto always check that they have filters cleaned and well-operating.

For hiring projectors and projector screens on rent, consider an ideal audio-video staging company, just like Toronto Audio Visual Rentals.

Learn how to avoid the slightest mistakes while setting up a video wall for your event

About Us Volo Events Agency

Video wall technology is the new way of conveying information to the people in a variety of events such as conferences, talk shows, trade shows, educational and many more. Since its introduction, its popularity has grown as creating a substantial visual impact at your event can go a long way in enhancing the experience of your audiences. Different kinds of video wall technologies are used in various creative ways which can create a difference between good and the best.

However, while setting up a video wall, a video technician can face a lot of problems. We have addressed here some common pitfalls that you might fall into and what is the best way to avoid them.

Purpose–It is important to first find out the purpose of setting up a video wall. Will it be useful to grasp the audience attention or engagement? Will it be detrimental in providing the intended message of the event? Is there at all need of a video wall? There are various ways in which a video wall can be used like it is used to display sponsor content, provide useful information or to support the content for a presentation. Identifying the purpose will help you in setting-up video wall in a better way.

Space–If you have a big venue, then a small screen will not be effective and if it’s a small venue, a big screen can minimize the effect. Moreover, different display types can have different spatial needs. Flat panel types do not cover much of the space as compared to other projector or screen types. Hence, before setting up a video wall, you need to be aware of the space that is available and the size of the video wall. This can be helpful in creating the desired impact on attendees.

Brightness– All display technologies do not have the same level of brightness. Their brightness level is also affected by the space in which they have to be set up. You need to consider the following questions to determine the appropriate brightness of a video wall. Will your event be indoor or outdoor? Are there any mediums through which direct sunlight can enter an indoor venue? If it’s an outdoor venue what time of the day will event take place? Once you know the answer to the following situations you can adjust the brightness level of displays and the amount of light at the venue. This will optimize the visual brightness of displays so that the attendees do not have to strain their eyes to view the screens.

Content– The first element of the video wall that reaches the senses of viewers is videos, images, audio, text or any other content. You wouldn’t want a large screen with content that is too small, unreadable or low-quality images, audio or videos. Make sure that you check the content and its suitability to the type and size of the video wall that will be displayed. Remember that even though the content might look perfect on a laptop, it can get distorted on a big visual display. You can make use of some of these tips to ensure the right content-

  • a) Short, simple messages are more effective and easily understood.
  • b) The text size should be large enough to be viewed by anyone from anywhere in the venue.
  • c) Use high-resolution images so that they do not burst on large screens.
  • d) Check the videos and audios properly before including them.

Resolution– It is vital to understand the resolution levels of different screens as an experience of the attendees can vary depending on this. Pixel density determines the sharpness and detail of an image which in turn affects the resolution. Resolution of a screen should be high if the viewing distance between the viewer and display is less and also if the content is highly detailed.

Usage– A display should be reliable and have longevity so that it can be used for a long time without breaking down in between. Always check the quality of video wall before buying or renting them.

Expert– To completely ensure the right set-up of a video wall, you can hire experts who have experience operating screens. The video technicians can help you with proper installation and mounting of video walls as well as handle any crisis that might arise. Having experts by your side at any time of the event will help in effectively managing the video wall set-up.

If you are looking for HD screens on rent in Toronto to create an impeccable video wall for your event, you can contact Toronto Audio Visual Rentals to meet your needs. We also have available experienced and professional video technicians who can make the process of setting-up video wall effortless and seamless. Our equipment and services are budget-friendly and the quality is not compromised because of any reason.